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Sample Request for Travel Funds Date Chancellor's Office Dear Chancellor Smith, Recently, three students affiliated with Accidental
College were invited to attend the 35th Annual Student Pugwash USA
(SPUSA) National Conference on Science and Social Responsibility.
The date of this conference is October 26-29, 2015. I am writing
to you because the Accidental College conference delegates are in
need of financial support to cover travel expenses to attend this
conference. Once in Washington, DC, all on-site expenses during
the conference, such as meals and accommodations, will be covered
by SPUSA. Therefore, we are seeking financial support for our airfare,
estimated to be $350.00 round-trip per person. The mission of Student Pugwash USA is to promote
the socially responsible application of science and technology in
the 21st century. As a student organization, SPUSA encourages young
people to examine the ethical, social, and global implications of
science and technology, and to make these concerns a guiding focus
of their academic and professional endeavors. As members of Accidental College Student Pugwash,
we regularly organize events on topics such as the Terminator Gene,
Satellite Technology and Human Rights, Global Warming and Alternative
Energy Sources, among others. This conference represents a unique
opportunity that brings together future leaders and decision-makers
from all over the world to discuss issues critical to the world
today. Participating in this national event in the past has been
essential to our successful organizing on the Accidental campus;
members who have attended in the past return to campus with markedly
increased organizing abilities and substantive information and materials
to relate to the College community. The Accidental College delegates who wish to participate in the conference are:
As mentioned above, the delegates would like to
share the participants' experience with the campus community.
We expect to publish articles in various publications and to hold
at least one panel discussion with all of the delegates upon their
return. As the coordinator of fund-raising efforts for
this conference, I will be seeking funds from other sources for
the Accidental College delegates.
At the moment, I will be the only Accidental College
delegate that will attend the conference. Without some financial
support, the other candidates will not be able to afford the travel
expenses. Partial support will guarantee Accidental College representation
at this conference. As I am graduating this year, I must attend
to represent the chapter to vote in the election of our student
representative to the Student Pugwash USA Board of Directors. John
Smith and Jessica Johnson are currently in their second-year of
courses at Accidental and will be the leaders of our chapter for
the next two years. It is therefore crucial for the survival of
our chapter that they be introduced to the national level of the
organization. Thank you for taking the time to consider this
request. If you have any questions, please contact me. I look forward
to hearing from you soon. Sincerely, Jane Doe Enclosures:
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